Communications

Communications via BIM – with all advisers in one model.
Good communication with all involved parties is key for an optimal project approach.
This applies to communication with design team members as well as other involved parties, such as users, supervising authorities and municipalities that operate in the background.

Van Rossum traditionally takes on the role of the intermediary. And that especially applies to the right coordination between the client and the design team. That communication has become much easier with the advent of new technology. BIM in particular plays a crucial role in this.

As structural engineers, we know how important it is to catalogue the main points of a project in an early stage. In meetings with everyone involved, we try to make all ideas relating to the main goal of a building as clear as possible. This involves issues like flexibility, construction measurements, sustainability and building logistics.

From the start of a project, it is very important to make clear agreements on the links between installations and construction. Working with BIM, as mentioned before, plays a major part in this! BIM allows us to do integrated and simultaneous work in different fields on one project while all parties involved are constantly connected to what is happening. For example, BIM enables us to connect all different fields in every stage. Integrating main pipes, collapse possibilities and shafts is much easier with BIM.

Working with BIM therefore means that we really have an integral project, from the very first moment. That last part is essential to successfully carrying out a project! We therefore advise our clients to communicate with us directly following finalisation of the feasability stage and starting PDs. We then have the opportunity to consult with the other parties at an early stage, enabling us to promptly familiarise ourselves with the design vision and the issues involved.

In addition to working with BIM, we also use so-called ‘stage documents’. These documents use drafts and text to explain on which criteria decisions were based. This document is the start document for the following stages and supports communication with the other fields in the following stages of the process.

Of course, the communications within our own organisation are also important for the success of the  project. This could include recording and documenting agreements and information that are of importance during the design process and which must be retained to carry out the project. BIM of course also plays a role in this. Yet we also find it extremely important to keep a file in addition to the operational BIM. Within our organisation, we call it ‘the project plan’. This project plan is drawn up under the supervision of the  Senior Adviser. All relevant information relating to the project is recorded in it, so that every employee is  completely up to date on all agreements, principles, planning, important documents and project risks.